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Privacy Policy

Last updated: 27th June 2026

1. ABOUT MIDLE AND THIS POLICY

MIDLE is an independent creative publication and platform supporting students, graduates and emerging creatives between education and professional practice.

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MIDLE is currently operated by Luke Savage, Founder and Editor. For the purposes of UK data-protection law, Luke Savage operating as MIDLE is the data controller responsible for the personal information described in this policy.

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This policy explains what personal information MIDLE collects, how it is collected, why it is used, who it may be shared with, how long it may be kept and the rights available to you.

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This policy applies to:

  • visitors to the MIDLE website;

  • people who contact MIDLE;

  • contributors and prospective contributors;

  • customers and people placing pre-orders;

  • event attendees and photography participants;

  • partners, educators, institutions and creative organisations;

  • suppliers and professional advisers;

  • people who subscribe to MIDLE updates.

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For privacy questions or requests, contact:

Email: hello@midle.co
Location: York, United Kingdom

2. INFORMATION MIDLE COLLECTS AND HOW IT IS COLLECTED

MIDLE only aims to collect information that is relevant to its publishing, ordering, submission, communication and event activities.

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Website and technical information

When you visit the website, MIDLE and its website provider may collect:

  • your IP address;

  • browser and device type;

  • approximate location derived from your IP address;

  • pages viewed and actions taken;

  • referring website;

  • cookie preferences;

  • security, diagnostic and performance information.

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Further details are available in the MIDLE Cookie Policy.

Contact enquiries

When you contact MIDLE, information may include:

  • your name;

  • email address;

  • organisation, institution or course;

  • the contents of your message;

  • files or links you choose to provide.

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Contributor submissions

When you submit work, MIDLE may collect:

  • your name and preferred published name;

  • email address;

  • pronouns, where voluntarily provided;

  • institution, course and graduation year;

  • location;

  • biography and information about your creative practice;

  • portfolio, website and social-media links;

  • project titles, descriptions and reflective responses;

  • images, writing, audio, film or other creative material;

  • names and information about collaborators;

  • permissions, copyright confirmations and publication agreements;

  • accessibility requirements or preferred communication methods;

  • correspondence relating to editing and publication.

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Orders and pre-orders

When you order a publication, MIDLE may collect:

  • your name;

  • email address;

  • billing and delivery address;

  • order details;

  • payment status;

  • delivery or collection preferences;

  • messages relating to the order.

MIDLE does not normally receive or store your complete card details. Payments are processed by the payment provider shown during checkout.

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Events, interviews and photography

MIDLE may collect:

  • attendance details;

  • photographs, audio or video recordings;

  • interview responses;

  • signed photography or recording permissions;

  • accessibility information where necessary;

  • relevant travel or expense information where agreed.

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Partners and suppliers

MIDLE may retain professional contact information, correspondence, invoices, agreements and payment records relating to partners, institutions, suppliers and collaborators.

MIDLE may collect information:

  • directly from you through forms, email, orders and submissions;

  • during meetings, interviews, events and photoshoots;

  • from an institution or collaborator where you have agreed to an introduction;

  • from publicly available professional sources, such as a portfolio or institutional profile;

  • automatically through cookies and website technologies.

Where information is obtained from another source, MIDLE will explain its intended use where appropriate.

3. HOW MIDLE USES, SHARES AND PROTECTS INFORMATION

MIDLE uses personal information only where there is a valid reason under UK data-protection law.

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Enquiries and professional communication

Information may be used to respond to messages, explore collaborations and maintain relevant professional relationships.

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The usual lawful basis is MIDLE’s legitimate interest in communicating with contributors, readers, customers, partners and organisations.

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Reviewing submissions

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Submission information may be used to:

  • assess work for editorial inclusion;

  • communicate selection decisions;

  • understand the contributor and project;

  • check permissions and suitability;

  • plan editorial content.

The lawful basis may include taking steps at your request before entering a contributor agreement and MIDLE’s legitimate interest in operating an editorial publication.

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Publishing selected work

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For accepted submissions, information may be used to:

  • edit and design contributor features;

  • publish names, biographies, credits and project information;

  • reproduce submitted creative material;

  • promote the publication;

  • maintain print and digital archives.

This will normally be based on the contributor agreement or publication permission agreed with you.

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Orders and delivery

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Customer information may be used to:

  • process payments;

  • fulfil orders;

  • arrange delivery or collection;

  • provide order updates;

  • manage refunds or enquiries.

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The lawful basis is the performance of a contract. Some financial records may also be retained to comply with legal, tax and accounting obligations.

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Marketing and publication updates

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MIDLE will only send general promotional email updates where you have requested them or where another lawful basis permits it.

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You can unsubscribe at any time. MIDLE will not sell mailing-list information.

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Website security and analytics

Technical information may be used to:

  • maintain website security;

  • prevent fraud or misuse;

  • remember privacy choices;

  • diagnose technical problems;

  • provide requested website functions.

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Analytics and other non-essential cookies will only be used where the required consent has been obtained.

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Events, interviews and photography

Information may be used to organise activities, manage attendance, conduct interviews, document MIDLE’s work and promote relevant publications or events.

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Where consent is relied upon for identifiable photography or recording, you can withdraw that consent for future use.

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Withdrawal cannot normally reverse the distribution of physical publications already printed or material already lawfully published and shared.

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Sensitive personal information

Creative work and contributor biographies may sometimes discuss health, disability, neurodivergence, ethnicity, religion, sexuality, political opinions or other sensitive subjects.

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Do not provide sensitive personal information unless it is relevant and you are comfortable doing so.

Where MIDLE intends to publish sensitive personal information about you, it will seek clear and explicit permission before publication.

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Contributors must also have appropriate permission before sharing sensitive information about another identifiable person.

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Contributors under 18

MIDLE may occasionally receive work from people under 18.

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Before publishing identifiable work or personal information from somebody under 18, MIDLE may request permission from a parent, guardian, responsible educator or institution.

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People under 18 should not submit home addresses, private contact information or unnecessary sensitive information through a creative submission.

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Who information may be shared with

MIDLE may share limited information with organisations and individuals that help deliver its website, publications, orders and activities, including:

  • Wix.com;

  • payment providers;

  • email and cloud-storage providers;

  • printers, fulfilment services and delivery providers;

  • photographers, editors, designers and production collaborators;

  • legal, accounting and business advisers;

  • universities, colleges and partner organisations where an activity has been agreed;

  • regulators, law-enforcement bodies or other parties where disclosure is legally required.

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These organisations should only receive the information reasonably required to perform their role.

MIDLE does not sell personal information to advertisers, marketers or data brokers.

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International processing

Some service providers may store or process information outside the United Kingdom.

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Where this occurs, MIDLE will rely on appropriate legal transfer arrangements, contractual protections or other safeguards intended to protect personal information.

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How long information is kept

MIDLE aims to keep information only for as long as reasonably required.

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Typical retention periods are:

  • general enquiries: up to 12 months after the enquiry is resolved;

  • unsuccessful submissions: normally up to 12 months after the editorial decision;

  • accepted submissions: published material may remain in physical and digital archives indefinitely;

  • permissions and contributor agreements: while the work remains published and normally for up to six years after its final active use;

  • order and financial records: normally up to six years where required for legal, tax or accounting purposes;

  • event administration: normally up to 12 months after the activity;

  • photography and recordings: for as long as they remain relevant to the publication, archive or agreed promotional purpose;

  • marketing information: until you unsubscribe or the information is no longer current;

  • cookie information: according to the durations described in the Cookie Policy.

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Information may be kept longer where necessary to resolve a dispute, establish legal rights or comply with a legal requirement.

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Security

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MIDLE takes reasonable steps to protect personal information, including:

  • limiting access to people who need the information;

  • using password-protected accounts and devices;

  • using reputable website, payment and cloud-service providers;

  • keeping permissions and editorial records organised;

  • avoiding unnecessary collection of information;

  • deleting or anonymising information when it is no longer required.

No online system can be guaranteed to be completely secure.

Anyone who believes their information may have been affected by a security issue should contact hello@midle.co.

4. YOUR RIGHTS, COMPLAINTS AND POLICY UPDATES

Depending on the circumstances, you may have the right to:

  • ask what personal information MIDLE holds about you;

  • receive a copy of your information;

  • correct inaccurate or incomplete information;

  • request deletion of information;

  • restrict how information is used;

  • object to processing based on legitimate interests;

  • object to direct marketing at any time;

  • request the transfer of certain information in a portable format;

  • withdraw consent where consent is the lawful basis.

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These rights are not absolute and may not apply in every situation.

MIDLE may need to retain information connected to:

  • a completed order;

  • legal, tax or accounting obligations;

  • a signed contributor agreement;

  • the establishment or defence of legal rights;

  • an already printed and distributed publication.

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Where a request concerns published material, MIDLE will consider whether future digital or promotional use can reasonably be stopped.

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It may not be possible to recall physical copies that have already been printed, sold, distributed or archived.

To make a request, email:

hello@midle.co

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Please explain:

  • what information your request relates to;

  • what you would like MIDLE to do;

  • any details that may help identify the relevant record.

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MIDLE may ask for information needed to confirm your identity.

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MIDLE will normally respond to valid data-protection requests within one month. More time may be required where a request is complex, in which case you will be informed.

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MIDLE does not use personal information to make solely automated decisions that produce legal or similarly significant effects.

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Editorial decisions about submissions and contributors are made by people.

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Please contact MIDLE first if you have concerns about how your information has been handled:

Email: hello@midle.co

You also have the right to complain to the Information Commissioner’s Office, the UK regulator responsible for data protection.

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This policy may be updated as MIDLE’s website, publishing activity, ordering systems, submission processes, legal structure or service providers change.

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The date shown at the beginning of the policy indicates when it was most recently updated.

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